Tom Sorby - Notary Public

Tom Sorby

I am a Notary Public based in South Yorkshire/Nottinghamshire.

I offer Notarisation services to clients throughout the South Yorkshire, Nottinghamshire, Derbyshire and Lincolnshire areas between Sheffield, Rotherham, Worksop, Doncaster, Chesterfield, Gainsborough, Mansfield and Newark.

I offer appointments at a location to suit you or at my home or my offices throughout the region.

I am happy to arrange appointments out of office hours or over the weekend.

To arrange an appointment or to request a quote please see my contact information above.

Click on a link below for more information.

What is a Notary Public

A Notary, or Notary Public, can authenticate or legalise any document. A Notary can also provide legalisation or an apostille, if needed. You will normally require the services of a Notary Public when you have documents which are needed to be used abroad. The Notaries signature and seal will verify to the authorities in that country that the relevant checks have been carried out.

The need for a notary public is dictated by the requirements of the country where the document is to be used. For example, if you wish to buy a property abroad, it is often necessary to give your overseas lawyer power to deal with the purchase. This can be done by means of a power of attorney, which is signed by you in front of a notary. The notary public will confirm your name and identity and sign the document and seal it with their official seal.

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Notary Services

You may need to see a Notary to:

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Foreign Languages

Documents presented to a notary may be in a foreign language. The notary must ensure that both they and the client understand the meaning and effect of the document. Notaries do not usually give advice about the meaning or effect of a document or transaction. It is important that the client shows the notary any correspondence or advice that he has been given by others.

A Notary Public may also be known as a Notario Publico, Notaio, Notario, Notar or a Notaire.

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What is Legalisation or Apostille?

A notarised document may often need to be further authenticated by having the U.K. Foreign and Commonwealth Office confirm the validity of the notary's signature and seal. The requirement for this will depend on the foreign country involved. This is done by legalisation by the use of the Foreign and Commonwealth Office's official certificate attached to the document, known as an apostille. These are internationally recognised due to the Hague Convention.

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What identification does a Notary Public require?

Following the implementation of the Money Laundering Regulations 2007, notaries are now obliged to keep sufficient evidence on their files of the identity and the address of all their clients before they undertake any work.

Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.

In addition, they require proof of residence, which can be one of the following original documents (not more than 3 months old):

In addition to the above, each individual signatory will need to produce one of the identification documents mentioned above.

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What does it cost?

An early indication of the costs can usually be given in advance but so that we can establish the charges please tell us the following:

Please visit the contact us page to obtain a quotation.

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Independence and Rules

A notary is an independent officer and must not do anything to compromise this. They should not act in matters where they have a personal interest, and are subject to professional rules and standards to ensure the protection of their clients. They are also bound to follow the rules on the prevention of money laundering. Notaries must be insured against negligence and dishonesty. They are regulated by the Faculty Office of the Archbishop of Canterbury and have to undertake annual continuing professional education.

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Public Records kept by a Notary

A notary will keep a full set of the originals or copies of all the official documents that they make and this serves as a permanent public record. They must make these available to all those who have a proper right to see them including their client and any other parties involved in such documents. They also refer to the record to make copies when needed.

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Regulation and Complaints procedure

  1. My notarial practice is regulated by the Faculty Office of the Archbishop of Canterbury:
    The Faculty Office
    1 The Sanctuary, Westminster
    London SW1P 3JT
    Tel: 020 7222 5381
  2. If you are dissatisfied about the service you have received please do not hesitate to contact me.
  3. If I am unable to resolve the matter you may then complain to The Notaries Society of which I am a member, who have a Complaints Procedure which is approved by the Faculty Office. This procedure is free to use and is designed to provide a quick resolution to any dispute.
  4. In that case please write (but do not enclose any original documents) with full details of your complaints to
    The Secretary of The Notaries Society,
    Old Church Chambers,
    23 Sandhill Road,
    St James, Northampton NN5 5LH,
    Tel: 01604 758908.
    If you have any difficulty in making a complaint in writing please do not hesitate to call The Notary Society/The Faculty Office for assistance.
  5. Finally, even if you have your complaint considered under The Notaries Society’s Approved Complaints Procedure, you may at the end of that procedure, or after a a period of 6 months from the date you first notified me that you were dissatisfied, make your complaint to The Legal Ombudsman*, if you are not happy with the result;
    Legal Ombudsman
    PO Box 6806
    Wolverhampton WV1 9WJ
    Tel: 0300 555 0333
  6. If you decide to make a complaint to the Legal Ombudsman you must refer your matter to the Legal Ombudsman:
    • Within six months of receiving a final response to your complaint and
    • Six years from the date of act/omission; or
    • Three years from when you should reasonably have known there was cause for complaint ( only if the act or omission took place more than six years ago)
    • The act or omission, or when you should have reasonably known there was cause for complaint, must have been after 5th October 2010
    *certain kinds of commercial entities are not eligible to make a complaint to the Legal Ombudsman – please refer to the Legal Ombudsman Scheme Rules or consult the Faculty Office.

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* Tom Sorby - Notary Public is independent of Ilett & Clark Solicitors Limited